The Open Science Learning Gate (GATE) is committed to transparency and to complying with its responsibilities under data protection legislation. This Data Management and Privacy Notice is designed to inform you:
- how and why GATE uses your personal data for research,
- what your rights are under the General Data Protection Regulation (GDPR), and,
- how to contact us if you have questions or concerns about using your personal data.
If you have any questions or complaints relating to how we process your personal data, you may contact Marie Alavi and Anika Mueller-Karabil or email us at: marie.gate@miller.international, anika@miller.international.
Why are we processing your personal data?
We process your personal data to help GATE achieve its research objectives. Further information about GATE and the purpose of the data collection can be found here: Purpose of the GATE, Interim Report. Data protection law allows us to use personal data for research related to the GATE with appropriate safeguards in place under the legal basis of the task in the public interest.
What data do we collect?
We will only collect personal data that is essential for our research. If you decide to participate in the GATE service, we will collect the following personal data from you and your co-authors:
- name and email address,
- country of identification (= country with which you identify)
- discipline or research field,
- ORCID iD.
Please note that providing your personal data is not part of a statutory or contractual requirement or obligation. None of your data will be processed by an automated decision-making system without any human involvement, and no profiling will occur.
How do we collect your data?
You directly provide GATE most of the data we collect. We collect and process data when you:
- voluntarily complete the questionnaire.
Who do we share your personal data with?
To communicate our research to the public and the academic community, your data (as an author of the educational material) will be published in the annual GATE Report and on GATE Website and is likely to form part of an open data collection, formal project reporting, research publication, conference presentation or public talk. We will not sell your personal data to third parties or transfer any of your data to third countries where the GDPR does not apply.
How will we use your data?
GATE collects your data so that we can:
- inform others that your educational material is part of the GATE,
- inform you about changes in the collected data and guiding thoughts on Open Science training over time, and
- write the annual GATE Report.
How do we store your data?
We will store your data on servers located in the European Union.
Retention
Your personal data will be stored for the duration of five years. The disclosure about you as author, your co-authors and your educational materials in the GATE Report and Website will only change in certain circumstances, namely when the data status changes, which will be queried on an ongoing basis. The annual GATE Reports and updates will inform participants regarding changes in current acknowledged guiding thoughts and practices. After the publication of the GATE Report, your data will be stored in the research data repository Zenodo for an indefinite period, where it displays the relation to the GATE.
What are your data protection rights?
The GDPR grants you the following rights:
- The Right to be informed – You have the right to be informed. Further information about how we process your data and how it helps GATE to accomplish its objectives can be requested from Marie Alavi (marie.gate@miller.international) and Anika Mueller-Karabil (anika.gate@miller.international).
- The right to access – You have the right to obtain a copy of your personal data, which entitles you to receive from us:
- A confirmation that we are processing your personal data
- A copy of your personal data
- Other supplementary information on our privacy policy
- You may request access verbally or in writing.
- The right to rectification – You have the right to have inaccurate personal data rectified.
- The right to erasure – You have the right to have your personal data erased under certain conditions.
- The right to restrict processing – Under certain conditions, you have the right to request us to restrict the processing of your personal data. This right applies if you have contested the accuracy of your personal data and we need to verify the accuracy of the data, if we have processed data unlawfully and you oppose erasure if we no longer need your data but you need it to establish, exercise or defend a legal claim, or if you have objected to the processing of your data, and we are considering whether we have legitimate reasons that override yours.
- The right to object to processing – You have the right to object to the processing of your personal data under certain conditions.
- The right to data portability – You have the right to receive the personal data you have provided to us in a structured, commonly used and machine-readable format. You also have the right to request that we transmit your personal data to another data controller, under certain conditions.
- Right to withdraw consent – You have the right to withdraw your consent for processing your personal data at any time. Your withdrawal will not affect the lawfulness of the processing based on consent before your withdrawal. The easiest way to withdraw your consent if you wish so by contacting: Marie Alavi (marie.gate@miller.international) and Anika Mueller-Karabil (anika.gate@miller.international).
Marie Alavi / Anika Müller-Karabil
MILLER INTERNATIONAL KNOWLEDGE
Calle Fuerteventura 4
28703 Madrid
Spain
